Policy 2.31
ADMINISTRATION SELECTION PROCESS
Date Adopted/Most Recent Revision: 11/10/2017




A.      Introduction
It is the policy of Midwestern State University to fill major administrative positions through the use of search advisory committees, except when such vacancies are filled through internal promotion either from within the same department or program or a department or program from another area of the university. When search committees are used, any or all candidates recommended for a position by the search committee or administrator may be rejected by the administrator involved and the selection process begun again. All nominations for positions on the various committees will be made on the basis of two nominations to fill one vacancy with the President having final approval of the membership of the committees. The following guidelines are to be used in the filling of the major administrative positions.

B.       President
The appointment of the president of the university shall be made by the Board of Regents.  The Board of Regents may appoint a Search Advisory Committee, which may make recommendations to the board concerning candidates for the position of president.  The board shall make the final selection and approve a contract with the president for a maximum of three years (Texas Education Code 51.948).  A two-thirds vote of the members present and voting shall be required for the election.  The president may be granted faculty status and may be awarded tenure as a faculty member by the Board of Regents (Policy 2.335).  A written contract shall be signed by the board chairperson, board secretary, and the president. The president’s performance shall be evaluated by the Board of Regents no later than its May meeting each calendar year.   

1.
 General Counsel
The General Counsel will be appointed by the President.

2.  Museum Director
The Museum Director will be appointed by the President

3. Director of Institutional Research & Assessment

       The Director of Institutional Research & Assessment will be appointed by the President
 
C.  Director of Internal Audits 
The hiring of the Director of Internal Audits for the university shall be made by the Board of Regents.  The board may appoint a Search Advisory Committee, which may make recommendations to the board concerning candidates for the positon.  The board shall make the final selection and offer of employment.

D.     Provost and Vice President for Academic Affairs

The Provost and Vice President for Academic Affairs will be appointed by the President.  A search advisory committee for the selection of the Provost and Vice President for Academic Affairs shall be constituted by the President. The committee shall consist of no fewer than three faculty and one staff representatives, one dean, and one student. The members will be selected by the President in consultation with the Faculty Senate, the Staff Senate, and Student Government.  The President will appoint the committee chair.


1.     Associate Vice President for Undergraduate Education and Assessment
The Associate Vice President for Undergraduate Education and Assessment will be appointed by the President on recommendation of the Provost and Vice President for Academic Affairs.

2.     University Librarian
The University Librarian will be appointed by the President upon recommendation of the Provost and Vice President for Academic Affairs.  A search advisory committee for the selection of the University Librarian shall be constituted by the Provost and Vice President for Academic Affairs. The committee shall consist of no less than one librarian and one representative of the library staff, three faculty representatives, and one student. The Provost and Vice President for Academic Affairs will appoint the committee chair.

3.     Academic Success Center
The Director of the Academic Success Center will be appointed by the President on recommendation of the Provost and Vice President for Academic Affairs.

4.     Honors Program Director
The Honors Program Director will be appointed by the President on recommendation of the Provost and Vice President for Academic Affairs.

5.     Registrar
The Registrar will be appointed by the President upon recommendation of the Provost and Vice President for Academic Affairs.       

6.     Deans of Colleges

a.     A search advisory committee for the selection of the dean of a college or school shall be constituted by the Provost and Vice President for Academic Affairs.  The committee shall consist of no fewer than three faculty representatives from the college or school within the university. In addition, one or more persons from either within the university or from outside the university may serve on the committee. The number of persons appointed from outside the university shall not exceed one half of the membership of the committee. The Provost and Vice President for Academic Affairs will appoint the committee chair, who may have an appointment within or outside the college or school.
b.     The committee will screen applicants and recommend candidates for further consideration. The final determination of the appointment shall be made by the President in consultation with the Provost and Vice President for Academic Affairs.

7.     Department Chairs
Each dean will nominate Academic Department Chairs as needed for the programs in that college. The nomination is subject to approval by the Provost and Vice President for Academic Affairs and the President and should be made in consultation with the faculty who teach in that program.
                       
8.     Dean of the Graduate School
The Dean of the Graduate School will be appointed by the President in consultation with the Provost and Vice President for Academic Affairs. The Provost and Vice President for Academic Affairs will appoint the members of the search advisory committee and appoint the committee chair. The committee will be composed of one graduate program coordinator from each college with graduate programs, a graduate faculty member, a graduate student and a college dean.  When circumstances dictate or allow the consideration of candidates both external and internal to the university, the position will be advertised nationally.  When circumstances do not allow the consideration of an external candidate, the position will be advertised internally.

E.      Vice President for Administration and Finance
The Vice President for Administration and Finance will be appointed by the President.  A search advisory committee for the selection of the Vice President for Administration and Finance shall be constituted by the President.  The committee shall consist of no fewer than two faculty and two staff representatives. The members will be selected by the President in consultation with the Faculty Senate and Staff Senate.  The President will appoint the committee chair.

1.     Controller
The Controller will be appointed by the President upon recommendation of the Vice President for Administration and Finance.                           

2.     Associate Vice President for Facilities Services
The Associate Vice President for Facilities Services will be appointed by the President upon recommendation of the Vice President for Administration and Finance.

3.     Director of Purchasing and Contract Management
The Director of Purchasing and Contract Management will be appointed by the President upon recommendation of the Vice President for Administration and Finance.

4.     Director of Payroll
The Director of Payroll will be appointed by the President upon recommendation of the Vice President for Administration and Finance.

5.     Director of Budget and Management
The Director of Budget and Management will be appointed by the President upon recommendation of the Vice President for Administration and Finance.

6.      Chief Information Officer

The Chief Information Officer will be appointed by the President upon recommendation of the Vice President for Administration and Finance.

7.     Chief Information Security Officer
The Chief Information Security Officer will be appointed by the President upon recommendation of the Vice President for Administration and Finance.

8.     Director of Human Resources

The Director of Human Resources will be appointed by the President upon recommendation of the Vice President for Administration and Finance.
 
F.       Vice President for University Advancement and Public Affairs
The Vice President for University Advancement and Public Affairs will be appointed by the President.  A search advisory committee for the selection of the Vice President for University Advancement and Public Affairs shall be constituted by the President.  The committee shall consist of no fewer than two faculty and two staff representatives. The members will be selected by the President in consultation with the Faculty Senate and Staff Senate.  The President will appoint the committee chair.

1.       Director of Marketing and Public Information
The Director of Marketing and Public Information will be appointed by the President upon recommendation of the Vice President for University Advancement and Public Affairs.

2.       Director of Alumni Relations
The Director of Alumni Relations will be appointed by the President upon recommendation of the Vice President for University Advancement and Public Affairs.                          

3.       Director of University Development
The Director of University Development will be appointed by the President upon recommendation of the Vice President for University Advancement and Public Affairs.
               
G.    Vice President for Student Affairs and Enrollment Management
The Vice President for Student Affairs and Enrollment Management will be appointed by the President.  A search advisory committee for the selection of the Vice President for Student Affairs and Enrollment Management shall be constituted by the President.  The committee shall consist of no fewer than two faculty, two staff representatives, and one student. The members will be selected by the President in consultation with the Faculty Senate, the Staff Senate, and Student Government.  The President will appoint the committee chair.

1.       Associate Vice President for Student Affairs and Dean of Students
The Associate Vice President for Student Affairs and Dean of Students will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management

2.        Director of Admissions
The Director of Admissions will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management

3.        Director of Career Management Center and Testing Services
The Director of the Career Management Center and Testing Services will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

4.        Director of Student Financial Aid
The Director of Student Financial Aid will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

5.        Director of International Services
The Director of the Office of International Services will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

6.       Chief of Police
The Chief of Police will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

6.        Director of Recreational Sports/Wellness Center
The Director of Recreational Sports/Wellness Center will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

7.        Director of Counseling Center
The Director of the Counseling Center will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

8.       Director of Disability Support Services
The Director of Disability Support Services will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

9.       Medical Director of Vinson Health Center
The Medical Director of Vinson Health Center will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

10.      Director of Student Conduct
The Director of Student Conduct will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

11.       Postal Services Supervisor
The Postal Services Supervisor will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

12.       Director of Residence Life and Housing
The Director of Residence Life and Housing will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

13.       Director of Student Development and Orientation
The Director of Student Development and Orientation will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management.

14.       Director of Equity, Inclusion and Multicultural Affairs
The Director of Equity, Inclusion and Multicultural Affairs will be appointed by the President upon recommendation of the Vice President for Student Affairs and Enrollment Management

Contracted Services


1.     University Food Service
A food service vendor will be contracted for services by the Board of Regents upon recommendation of the President in consultation with the Vice President for Student Affairs and Enrollment Management.

2.     University Bookstore
A bookstore vendor will be contracted for services by the Board of Regents upon recommendation of the President in consultation with the Vice President for Student Affairs and Enrollment Management.

H.      Director of Athletics
The Director of Athletics will be appointed by the President.  A search advisory committee for the selection of a Director of Athletics shall be constituted by the President.  The committee shall consist of a representative from Academic Affairs, Administration and Finance, Student Affairs and Enrollment Management, University Advancement and Public Affairs, and the Athletics staff, and one faculty member and one student selected in consultation with the Faculty Senate and Student Government. The President will appoint the committee chair.

1.        Coaches

a.     Full-Time Head Coaches
The committee responsible to search and receive applications for full-time head coaching positions will consist of the Director of Athletics (serving as Chairperson), the Faculty Athletic Representative, the Dean of Students and one student athlete. The kinesiology chair and president of the MSU M-Club will serve as ex-officio, non-voting members of the committee.
b.     Less Than Full-Time Head Coaches and Assistant Coaches
Since assistant coaches and/or graduate assistants are used for less than full-time head coaching positions in certain sports, formal search procedures are neither feasible nor desirable. Assistant Coaches and/or less than full-time head coaches will be appointed by the Director of Athletics, in consultation with the kinesiology program coordinator and with the approval of the President.
c.      Pre-Employment Certification
Prior to offering employment to any head coach, the president or his designee shall contact the enforcement Office of the National Collegiate Athletic Association (NCAA) to determine if that coach has been sanctioned for violations of NCAA or conference rules. Employment shall not be offered to any coach who has had such sanctions imposed against him/her.

2.        Executive Associate Athletic Director/Director of Compliance
The Executive Associate Athletic Director will be appointed by the President upon recommendation of the Director of Athletics.

3.        Associate Athletic Director and Senior Woman Administrator
The Associate Athletic Director and Senior Woman Administrator will be appointed by the President upon recommendation of the Director of Athletics.

4.        Associate Athletic Director for Development

The Associate Athletic Director for Development will be appointed by the President upon recommendation of the Director of Athletics.

5.        Assistant Athletic Director for Sports Information

The Assistant Athletic Director for Sports Information will be appointed by the President upon recommendation of the Director of Athletics.