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Performs advanced purchasing work in complex procurements of commodities and services. Prepares Request for Proposals (RFP) and Invitations for Bids to include all procurement documents, amendments, bid tabulations, and evaluates and analyzes bids to recommend contract awards. Assists the Purchasing Director to ensure university departments are compliant with purchasing policies, procedures and statutes. Provides guidance and assistance to university departments in the procurement of goods and services. Demonstrates “Good Faith Effort” by incorporating Historically Underutilized Businesses in bid request to comply with State of Texas goals. Work is performed under general supervision of the Purchasing Director within the framework of State purchasing rules and regulations and university policies and procedures.
Purchases items requiring knowledge of an unusual nature. Prepares local and emergency purchases. Prepares and reviews specifications, working with agency representatives and vendors to secure full technical description of items. Reviews specifications used as a basis for bids on commodities within assigned classifications. Reviews tabulations and analyses of bids to determine best value bid, and prepares or oversees the preparation of purchases orders. Reviews and negotiates settlements of complaints. Distributes bid invitations to vendors. Advises university representatives on proper interpretation and application of purchasing policies and regulations. Maintains purchasing records. Corresponds with university representatives and vendors regarding purchase requirements, delivery, and quality of merchandise. Rejects items that do not meet specifications. Audits invoices and claims received by university and checks invoices for accuracy, receipt of material, and compliance with purchase orders. Develops annual commodity contracts, awards contracts, and expands and revises existing contracts. Performs related work as assigned.
Experience in purchasing, record keeping and/or specification writing. Four or more years of progressively responsible purchasing experience, preferably within a State of Texas agency or university. Must have skill and experience with computer software (Access, Excel, Word, etc.) and typing.
Knowledge of accounting principles, purchasing methods and procedures, purchasing and supply sources, prices, market factors, product characteristics and general specifications. Must have knowledge of assigned commodities and products on the open market. Requires knowledge of record keeping, reporting procedures, and departmental policies and procedures. Must be able to develop methods and procedures for locating supply sources.
Graduation from an accredited four-year college or university with major course work in business or public administration or a related field is generally preferred. Must have/be able to obtain CTP Certification. Experience and education may be substituted for one another.
Professional demeanor in person and over the telephone. Must be able to establish and maintain effective working relationships. Must be able to demonstrate initiative and independent judgment. Ability to work independently and as a team member. Ability to train others. *Regular reliable attendance is required. *Requires Certified Texas Purchaser (CTP) Certification. *This position is designated as security sensitive and requires a criminal background check.