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Job Details

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Pay Grade:
EEO Code:
Legal Assistant
Provide paraprofessional legal and administrative support for the Office of the General Counsel and administrative support for the Office of Internal Audits. Responsible for performing administrative oversight of both offices and assisting in the coordination of compliance committee activities and records. Works under the general supervision of General Counsel and receives related work direction from the Director of Internal Audits with latitude for initiative and independent judgment.
Administers the office function for the Office of the General Counsel and Office of Internal Audits; including maintaining general office files and office calendars as well as reference materials and correspondence. Creates, maintains, archives and purges office files. Maintains legal library keeping books properly updated. Serves as open records liaison and coordinates with the Texas Attorney General's Office concerning open records reporting. Administers the open records program as specified by Texas Government Code Chapter 552. Oversees the communication, preparation and assistance/ dissemination relating to all open records request. Consults with the General Counsel with complicated open records matters. Serves as outside counsel liaison and coordinates with the Texas Attorney General's Office concerning approval of outside counsel contracts and payment of invoices. Assists the Office of General Counsel and Office of Internal Audits concerning the review and maintenance of the University's policy/procedures manuals. Drafts and prepares correspondence, contracts, and other documents. Prepares chronologies and fact summaries for investigations, hearings, and litigation as needed. Conducts legal research for the Office of the General Counsel and audit research for Office of Internal Audits. Provides support for projects and investigations as directed. Prepares materials for Board of Regents meetings and other meetings. Coordinates and assists with special projects as assigned. Develops and maintains department web sites and procedure manuals. Supports the University compliance committee. Distributes audit surveys and maintains survey results. Preserves the confidentiality of the offices, administration, and university. Performs other related duties as assigned.
Physical Condition:
May work around standard office conditions; repetitive use of a keyboard at a workstation; use of manual dexterity; and lifting and moving.
Minimum of three years of office experience is required, preferably in a legal office or higher education administration. Legal assistant or paralegal certification is preferred.
Must have knowledge of federal and state statutes, regulations, codes and standards related to institutions of higher education; knowledge of university policies and procedures; knowledge of legal, audit, and accounting terms and expressions. Skilled in use of software applications including Microsoft Excel, Word, PowerPoint, and Outlook.
Bachelor's degree is preferred, preferably in an area of legal training.
Additional Requirements:
Ability to communicate effectively both orally and in writing. Ability to analyze, organize, and prioritize work while meeting multiple deadlines. Ability to work independently on difficult or complex assignments. Confidentiality is required. Regular reliable attendance is required. This position is designated as security sensitive and requires a criminal background check.

Last updated 2017-03-24