3.216 Human Resources
Date Adopted/Most Recent Revision: 11/07/2014

  1. Voluntary Terminations
    Employees who wish to voluntarily terminate employment with the university shall submit their resignations in writing to their immediate supervisors, who shall accept and forward copies of the resignations through channels.
  2. Involuntary Terminations other than for Cause
    With regard to all non-faculty positions, Midwestern State University is an at-will employer and may terminate any employee at any time for any legal reason. Examples of such reasons might include, but are not limited to, lack of work or funds, or the redesign or restructuring of jobs or organizational changes.
    1. Notification
      Employees designated for these terminations will be provided as much advance notification as possible. The Provost and Vice President for Academic Affairs, Vice President or Department Head will prepare a written notice of the termination action and provide copies to the employee, his/her immediate supervisor, the Human Resources Department and the President.
    2. Other University Employment
      Affected employees who express a desire to continue employment with the university may apply for other suitable vacant positions within the university. They shall be given assistance by the Human Resources Department which will give special notice to departments having vacancies of the availability of such employees. Such employees may be appointed without the necessity of job posting as is normally required for vacant positions.
  3. Discharge for Cause
    Examples of discharge for cause include, but are not limited to, theft; misappropriation or unauthorized use of university funds, computer systems, confidential information, or property; unsatisfactory performance; excessive absenteeism or tardiness; insubordination; or behavior which causes discredit to the university.
    1. Prior Consultation
      Discharge for cause actions should not be accomplished without prior consultation with the Director of Human Resources and the approval of the Provost and Vice President for Academic Affairs or appropriate Vice President. If the immediate supervisor feels it is improper to leave the employee on duty until such approval can be obtained, the employee may be placed on suspension.
    2. Notification
      Whenever possible, the employee�s immediate supervisor will arrange a meeting and personally notify the employee of the termination action. The Provost and Vice President for Academic Affairs or appropriate Vice President may prepare a written notice of the termination action and provide copies to the employee, immediate supervisor, President and Human Resources Department.
  4. Electronic Personnel Action Form
    An Electronic Personnel Action Form (EPAF) must be prepared and submitted by the employing department when an employee terminates employment for any reason (voluntary, involuntary, discharge, retirement, etc.).
  5. Final Clearance
    Upon notification of a termination action by receipt of the Electronic Personnel Action Form(EPAF) , the Human Resources Department will schedule the final clearance procedures and an exit interview. In order to clear the university, the terminating employee must return all university office and building keys, Campus Card ID, uniforms, and all other university property under their control. The employee's supervisor will complete a Supervisor's Evaluation Form immediately following the employee's final clearance procedures and forward it to the Human Resources Department. Authorization to hire replacement personnel will be in accordance with Policy 3.212 of this Manual.