Classification Details

Pay Grade
EEO Code
Assistant to Registrar - Veterans Affairs Advisor
Performs responsible administrative and complex clerical duties related to assisting the Registrar in overall operations of the office. Supervises the clerical work of several full-time and part-time employees. There is wide latitude for independent initiative and judgment. Varied problems require solution or informed referral to others for resolution. Reports directly to the Registrar, and must be qualified to assume full authority for direction of the office in absence of the Registrar, Associate Registrar, and Assistant Registrar.
Serves as the first line of assistance for students using Federal and State Veterans Benefits. Helps prepare state and federal reports related to Veterans Benefits. Must follow the catalog degree requirements in determining if veterans, athletes and other students are meeting degree progress. Serves as a member on the degree audit team. Performs degree audits, works with students and their faculty advisors concerning course scheduling when problems occur, supervises over-all student record management, control, and security, approves purchases and maintains inventory controls, assists in budget planning and control, checks athletic eligibility, and certifies veterans benefits. Assists with registrations and commencement, implementation and maintenance of on-line degree audit system, course inventory, and performs other related duties as assigned. May assist with new student orientations, and/or faculty staff training. Assists with checks for other state programs such as B-On Time, $1,000 tuition rebate eligibility, and Excessive Hours above degree requirements.
Physical Condition
Must have the physical ability to carry files to and from the vault.
At least five years of progressively responsible experience in academic administration, preferably with a State of Texas college or university. Requires two to three years prior secretarial/clerical experience with some course work at the university level. Experience with using and maintaining CAPP, Degree Works, or similar degree audit software a plus.
Must have a good knowledge of student admissions and transfer work, as well as student enrollment procedures, university policies, regulations, and degree requirements. Must be knowledgeable in standard office practices and procedures and proficient in the use of personal computers and commonly used office software programs, especially the Microsoft Office Suite products, Word, Excel and Outlook.
College degree in counseling, accounting, business, or related fields is preferred. At least 2 years college work required. High school graduation plus equivalent academic related college or university experience may be acceptable.
Additional Requirements
Must be able to type and have computer and word processing skills and 10-key operation by touch. Diplomatic telephone and interpersonal skills required to handle difficult situations which may occur for students with academic problems or international students with a limited understanding of the American system of higher education. Must have the ability to work well with people, to include interacting with faculty and administrators as well as students. Must be able to establish and maintain good working relationships with office staff. Must have strong public relations skills in dealing with the public and students and a compassionate and caring customer service attitude. This position requires some evening and weekend work and occasional travel to professional conferences, training, or workshops. *Regular reliable attendance is required. *This position is designated as security sensitive (Mod) and requires a criminal background check.

Last Updated 08-07-2017