Classification Details


Code
5523
PCLS
N3009
Pay Grade
114
Exempt
Yes
ORP
No
EEO Code
3
Title
Assistant to Registrar
Description
Performs responsible administrative and complex clerical duties related to assisting the Registrar in overall operations of the office. Supervises the clerical work of several full-time and part-time employees. There is wide latitude for independent initiative and judgment. Varied problems require solution or informed referral to others for resolution. Reports directly to the Registrar, and must be qualified to assume full authority for direction of the office in absence of the Registrar, Associate Registrar, and Assistant Registrar.
Examples
Performs degree audits, works with students and their faculty advisers concerning course scheduling when problems occur, supervises over-all student record management, control and security, approves purchases and maintains inventory controls, assists in budget planning and control, checks athletic eligibility, certifies veterans benefits status. Assists with registrations and commencement, implementation of on-line degree audit system, course inventory, and performs other related duties as assigned. May assist with new student orientations, and/or faculty staff training.
Physical Condition
Must have the physical ability to carry files to and from the vault.
Experience
At least five years of progressively responsible experience in academic administration, preferably with a State of Texas college or university. Requires two to three years prior secretarial/clerical experience with some course work at the university level.
Knowledge
Must have a good knowledge of student admissions as well as student enrollment procedures, university policies, regulations, and degree requirements. Must be knowledgeable in standard office practices and procedures and in the use of personal computers and commonly used office software programs, such as Word, Excel and Outlook.
Education
College degree in counseling, accounting, or business is preferred. At least 2 years college work required. High school graduation plus equivalent academic area experience may be acceptable.
Additional Requirements
Must be able to type and have computer and word processing skills and 10-key operation by touch. Diplomatic telephone skills required to handle difficult students with academic problems or international students with a limited understanding of the American system of higher education. Must have the ability to work well with people, to include interacting with faculty and administrators as well as students. Must be able to establish and maintain good working relationships with office staff. Must have strong public relations skills in dealing with the public and students and a compassionate and caring customer service attitude. This position requires some evening and weekend work and occasional travel to professional conferences, training, or workshops. .*This position is designated as security sensitive (Mod) and requires a criminal background check.

Last Updated 04-27-2018