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Code: 5604 PCLS: N3008 Pay Grade:  Exempt:  Yes ORP:  No EEO Code:  3
Title: Assistant to Provost/VPAA for Academic Budgetary Affairs
Description: Provides administrative support to the Provost that involves planning, organizing and performing a variety of complex technical, clerical, budgetary and administrative duties. Develops special administrative analyses and summary reports for review. Works under general supervision of the Provost with latitude for initiative and independent judgment
Examples: Handles routine and confidential correspondence, keeps faculty records including promotions and tenure status, eligibility dates, and SACS information. Assists with faculty recruitment, keeps records regarding hiring, prepares offer letters, reviews the employment recommendations for new hires, assists with paperwork regarding international faculty. Maintains files, fiscal records, and restricted information. Performs specialized tasks requiring high level of skill in typing, computer operation, preparing reports and special studies including budgetary reports. Reports to the Provost and Vice President for Academic Affairs. Performs other related duties as assigned.
Physical Condition:
Experience: Should have considerable progressively responsible experience in general office practices and procedures, including some administrative work and personnel supervision. PC experience - specifically Microsoft Word, Outlook, and Excel necessary.
Knowledge: Excellent working knowledge of business English, spelling and punctuation. Thorough knowledge of modern office practices, procedures, and equipment. Skill in the use of mechanical transcribing equipment and word processing equipment (typing test required). Ability to work independently on difficult or complex assignments and to interpret pertinent policies and procedures clearly and accurately. Ability to establish and maintain effective working relations.
Education: Some college level training desired, degree preferred.
Additional Requirements: Working knowledge of business English, spelling and punctuation. Thorough knowledge of modern office practices, procedures and equipment. Skill in the use of word processing and computing software. Ability to work independently on difficult or complex assignments. Ability to prepare reports, letters, budgets, and faculty contracts. Ability to understand, interpret, explain, and apply pertinent policies and procedures clearly and accurately. Excellent communication and interpersonal skills. *This position is designated as security sensitive and requires a criminal background check.

Last updated 2013-03-27