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Assistant to the Associate Vice President/Dean of Graduate Studies
Provides advanced secretarial and administrative support to the Associate Vice President/Dean of Graduate Studies that involves planning, organizing and performing a variety of complex technical, clerical and administrative duties. Develops special administrative analyses and summary reports for review. Works under general supervision with latitude for initiative and independent judgment. May supervise one or more clerical assistants. Reports to the Assoc VP/DGS.
Interprets policies and explains procedures relating to academic activities. Handles routine and confidential correspondence. Screens visitors, schedules appointments and maintains files, fiscal records and restricted information. Performs specialized tasks requiring high level of skill in typing, computer operation, takes minutes, prepares reports and special studies. Assists with event planning. May be required to make presentations. Performs related work as assigned.
Should have considerable progressively responsible experience in general office practices and procedures, including some administrative work and personnel supervision.
Must be knowledgeable in the use of personal computers as well as commonly used office software programs such as Word, Excel, PowerPoint, and Outlook. Must have the ability to work with website pages. Should also have good knowledge of standard office practices and procedures, budgeting, recordkeeping, and personnel management as well as knowledge of business English, spelling and punctuation.
Some college level training desired, degree preferred
Must have the ability to work independently on difficult or complex assignments; to understand and interpret pertinent policies and procedures clearly and accurately; and to establish and maintain effective working relations with supervising personnel, co-workers, subordinates and the public in general. *Regular reliable attendance is required. *Typing test required. *This position is designated as security sensitive and requires a criminal background check.