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Code: 5523 PCLS: N3009 Pay Grade:  Exempt:  Yes ORP:  No EEO Code:  3
Title: Assistant to Registrar
Description: Performs responsible administrative and complex clerical duties related to assisting the Registrar in overall operations of the office. Supervises the clerical work of several full-time and part-time employees. There is wide latitude for independent initiative and judgment. Varied problems require solution or informed referral to others for resolution. Reports directly to the Registrar, and must be qualified to assume full authority for direction of the office in absence of the Registrar, Associate Registrar, and Assistant Registrar.
Examples: Performs degree audits, works with students and their faculty advisers concerning course scheduling when problems occur, supervises over-all student record management, control and security, approves purchases and maintains inventory controls, assists in budget planning and control, checks athletic eligibility, certifies veterans benefits status. Assists with registrations and commencement, implementation of on-line degree audit system, course inventory, and performs other related duties as assigned. May assist with new student orientations, and/or faculty staff training.
Physical Condition: Must have the physical ability to carry files to and from the vault.
Experience: At least five years of progressively responsible experience in academic administration, preferably with a State of Texas college or university. Requires two to three years prior secretarial/clerical experience with some course work at the university level.
Knowledge: Must have a good knowledge of student admissions as well as student enrollment procedures, university policies, regulations, and degree requirements. Must be knowledgeable in standard office practices and procedures and in the use of personal computers and commonly used office software programs, such as Word, Excel and Outlook.
Education: College degree in counseling, accounting, or business is preferred. At least 2 years college work required. High school graduation plus equivalent academic area experience may be acceptable.
Additional Requirements: Must be able to type and have computer and word processing skills and 10-key operation by touch. Diplomatic telephone skills required to handle difficult students with academic problems or international students with a limited understanding of the American system of higher education. Must have the ability to work well with people, to include interacting with faculty and administrators as well as students. Must be able to establish and maintain good working relationships with office staff. Must have strong public relations skills in dealing with the public and students. Limited travel required. *Regular reliable attendance is required. *This position is designated as security sensitive and requires a criminal background check.

Last updated 2013-05-20