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Responsible for the coordination of the University’s contract administration function in accordance with established policies and procedures. Maintains the contract database and monitors contract progress from inception through completion. Responsible for the contract review process to ensure compliance with applicable procurement regulations. Assists in the review of all new grant-related contract documents prior to submission for approval by the appropriate vice presidents and/or the President. Assists the General Counsel with special contract related projects and prepares a variety of statistical reports. Reports to the Director of Purchasing and Contract Management.
Performs data entry of documentation into the contract management database; maintains paper/electronic files; monitors routings, and approvals; communicates with end users. Monitors existing contracts progression; ensures contracts are properly routed, approved, and signed; coordinates with end users to conclude contracts; and assists departments with the contract review process, ensuring compliance with applicable procurement rules. Assists the Director of Purchasing and the General Counsel in the annual review and assessment of the University's contract administration procedures. Assists with compliance audits on University contracts and agreements. Prepares statistical reports and performs routine clerical and administrative duties associated with the procurement and contract function. Performs other related duties as assigned.
One or more years experience in contract administration/management in a public Texas higher education environment.
Must have a functional knowledge of contract law specifically related to Texas. Proficiency in the use of computers and commonly used Microsoft office software programs. Must know or be able to quickly learn and implement contract repository (Contract Assistant) software.
Bachelor’s Degree in Business or related field. *Must have or be able to obtain and maintain certification as a Texas Contract Manager.
Must be able to work independently, be well-organized and accurate, and meet deadlines. Must be able to establish and maintain effective working relationships. Must have a team orientation; be adaptable, and cooperative; have strong interpersonal, communication, and customer service skills. *Must observe strict confidentiality. *Regular reliable attendance is required. *This position is designated as security sensitive and requires a criminal background check.