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Assistant to Chief Information Officer
Performs complex technical or professional administrative work in assisting the CIO of Information Systems. Assumes responsibility for administration activities, and for the assignment, training, and supervision of one or more assistants. Work is performed under the direction of the CIO with the limits determined by established policies and procedures. This is a senior level position responsible for administrative office work. Performs a variety of administrative support tasks that are non-routine and non-repetitive in nature, and is required to use considerable independent judgment and initiative.
Acts as liaison between the CIO and staff in handling of matters which do not involve policy decisions. Coordinates the operations of a complex office and coordinates the gathering of information and preparation of schedules, and reports. Supervises inventories of supplies and equipment, maintains personnel, payroll and budget records and performs secretarial functions for the CIO and Information Systems staff. Assists in accounting for funds expended and to be spent for supplies, equipment, and personnel; assists in preparation of annual budgets; supervises the maintenance of departmental facilities; prepares correspondence, and requisitions for equipment and supplies. Prepares travel vouchers and accounts for the expenditures of travel funds, makes recommendations for and implements changes in policies and procedures; coordinates arrangements for travel and conferences, programs, meetings, and special events, provides administrative support for periodic and special projects, and observes safety and security precautions appropriate to work performed. Performs related work as required by the CIO.
Ability to lift 25 lbs. Ability to sit or stand for long periods of time.
Six years of experience in secretarial positions. Should have considerable responsible experience in office administration, including general office practices and procedures. Experience with and knowledge of relevant office equipment including computers and Microsoft programs. Experience in scheduling meetings, preparation of documents from tapes, preparation of requisitions and vouchers required. Prior experience in higher education environment preferred.
Considerable knowledge of (or ability to rapidly assimilate and retain) university operating procedures, organization and management policies, knowledge of sound business principles, practices and techniques. Knowledge of safety and security precautions appropriate to work performed. Considerable knowledge of functions, principles, and practices of higher education environment.
Graduation from high school, plus college level courses, preferably in business administration. Bachelor’s degree preferred.
Ability to understand and interpret policies and procedures. Ability to establish and maintain effective working relationships. Strong written and oral communication skills and supervisory skills. Must be well organized, act with considerable initiative, and have the ability to work independently with little supervision. Be able to solve complex problems. *Regular reliable attendance is required. *This position is designated as security sensitive and requires a criminal background check.