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Assistant to Dean for Grants Administration
Performs responsible technical work involving the bookkeeping and managing of accounts for the college, departments within the college, and local and federal grants awarded to the college. Responsibilities include travel arrangements for all faculty members, detailed records required by grants for not only MSU, but partners in the grants, which include North Texas Community College, Vernon College, Wichita Falls ISD, and University of North Texas. Works directly with grant project directors on all activities associated with grant. Work is performed under general supervision with latitude for initiative and independent judgment within the college’s established policies and procedures.
Interprets policies and explains procedures relating to accounting and academic activities performed in the college. Handles routine and special and confidential correspondence. Maintains and balances all operating accounts for the college. Performs specialized tasks requiring a high level of organizational skill, typing, and the taking of dictation and the preparation of documents for distribution to the departmental chairs, faculty, and the administration. Develops special administrative analyses and summary reports. Performs related work as assigned.
Should have three or more years of considerable progressively responsible experience in general office practices and procedures, including some administrative work and personnel supervision, preferably in a higher education environment. Experience in accounting procedures, preparation of requisitions and vouchers, scheduling meetings, and preparation of documents and reports is required.
Thorough knowledge of the accounting system used on campus, of modern office practices and procedures and the use of office machines, personal computers, and various office equipment. Knowledge of various software programs including but not limited to Microsoft Word, Excel, Outlook, and PowerPoint. Ability to take and transcribe complex technical and/or high volume dictation. Ability to understand and interpret pertinent policies and procedures clearly and accurately.
Graduation from a high school with either advanced secretarial training or college level courses in business administration or a combination thereof. Bachelor’s degree preferred.
Excellent verbal and written communication skills. Must be well organized. Able to multitask, work independently with little supervision, and solve complex problems. Ability to establish and maintain effective working relationships with supervising personnel, co-workers, subordinates, students, and the general public. *Regular reliable attendance is required. * Typing test required. *This position is designated as security sensitive and requires a criminal background check.