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Performs routine purchasing work. Work involves negotiations in purchasing commodities and equipment in the open market or by contract. Plans, coordinates, and controls daily clerical operations of assigned area. Work is performed with general supervision of the Director, Purchasing and Contract Management and offers wide latitude for exercise of initiative and independent judgment, within the framework of State purchasing rules and regulations and university policies and procedures.
Purchases items requiring knowledge of an unusual nature. Prepares local and emergency purchases. Prepares and reviews specifications, working with university representatives and vendors to secure full technical description of items. Requisitions and orders merchandise, supplies, and equipment needed for university activity. Reviews specifications used as a basis for bids on commodities within assigned classifications. Reviews tabulations and analyses of bids to determine lowest and best bid; codes bids; and prepares or oversees the preparation of purchases orders. Reviews and negotiates settlements of complaints. Distributes bid invitations to vendors. Advises university representatives on proper interpretation and application of purchasing policies and regulations. Maintains purchasing records. Corresponds with other university representatives and vendors regarding purchase requirements, delivery, and quality of merchandise. Rejects items that do not meet specifications. Audits invoices and claims received by university and checks invoices for accuracy, receipt of material, and compliance with purchase orders. Develops annual commodity contracts, awards contracts, and expands and revises existing contracts. May train others. Performs related work as assigned.
Experience in purchasing, record keeping and/or specification writing. Three or more years of progressively responsible purchasing experience, preferably within a State of Texas agency or university.
Knowledge of accounting principles, purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics, and general specifications. Requires knowledge of reporting procedures, and departmental policies and procedures; of assigned commodities and products on the open market; of supply sources. Ability to develop methods and procedures for locating supply sources. Skills required: typing, knowledge of computer (Access, Excel, Word, etc.) and 10-key by touch.
Graduation from an accredited four-year college or university with major course work in business or public administration or a related field is generally preferred. Experience and education may be substituted for one another.
Professional demeanor in person and over the telephone. Must be able to establish and maintain effective working relationships. Ability to work independently and as a team member. Ability to train others. *Regular reliable attendance is required. *This position is designated as security sensitive and requires a criminal background check.