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Code: 0117 PCLS: C4048 Pay Grade: 18 Exempt:  No ORP:  No EEO Code:  4
Title: Business Assistant
Description: Provides administrative support to the Vice President for Business Affairs and Finance, Controller, and Director of Budget and Management that involves planning, organizing and performing a variety of complex technical, clerical, accounting, and administrative duties. Provides backup for positions in the Business Office. Works under general supervision of the Senior Budget Analyst.
Examples: Monitor DPVs, Travel Vouchers, and PTFs for available budget. Contacts department when budget is unavailable. Serves as backup for Teller and Accounting Assistant positions in the Business Office. Reviews requests for budget transfers to insure compliance with university policies and procedures, and verifies availability of funds. Verifies data on Personnel Transaction forms, including employment eligibility of student employees, position status, availability of funds, and budget position control data. Reviews Athletic Department payments before submitting to VP for approval. Maintains files, fiscal records, and restricted information. Handles student inquiries. Performs specialized tasks requiring high level of skill in typing, computer operation, taking of minutes, preparing reports and special studies as assigned. Handles routine and confidential correspondence. Screens visitors, schedules appointments. Performs other duties as assigned.
Physical Condition:
Experience: Should have considerable progressively responsible experience in general office practices and procedures, including some administrative work and personnel supervision. Word processing/PC experience is required.
Knowledge: Excellent working knowledge of business English, spelling, and punctuation. Knowledge of accounting terminology and reports. Thorough knowledge of modern office practices, procedures, and equipment. Skill in the use of word processing equipment. Excellent computer skills and knowledge of software technology generally applicable to accounting and budgeting; Access, Word, Excel, PowerPoint, and Publisher. Knowledge of Banner is desirable.
Education: Bachelor's degree is required.
Additional Requirements: Ability to work independently to complete difficult or complex assignments with high degree of accuracy. Ability to prepare complex reports and maintain extensive databases. Must be able to understand, interpret, explain, and apply pertinent policies and procedures clearly and accurately. Excellent communication and interpersonal skills. Ability to establish and maintain effective working relationships. *Regular reliable attendance is required. *Typing test required. *This position is designated as security sensitive and requires a criminal background check.

Last updated 2013-10-10